Position Overview:

The Recruiting Specialist supports the Talent Acquisition team by assisting with sourcing, screening, coordinating, and hiring activities. This role serves as a key point of contact for candidates throughout the recruitment process and helps ensure a positive candidate’s experience while supporting the company's hiring goals. The Recruiting Specialist works closely with hiring managers and Talent Acquisition Partners to attract and identify qualified candidates for a variety of positions.

Key Responsibilities:

Recruitment Support

Support recruiting efforts for assigned positions across the organization.
Review resumes and applications to identify candidates who meet minimum qualifications.
Conduct initial phone screenings to assess candidate qualifications, interest, and availability.
Present qualified candidates to the Talent Acquisition Partner or hiring manager for further consideration.
Maintain candidate pipelines and ensure timely follow-up throughout the recruitment process.

Candidate Sourcing

Source candidates through job boards, social media platforms, employee referrals, career fairs, LinkedIn Recruiter and other recruiting channels.
Build and maintain talent pools for current and future hiring needs.
Assist with employer branding initiatives and candidate outreach efforts.
Engage with potential candidates and provide information about career opportunities.

Recruitment Coordination

Schedule interviews between candidates, hiring managers, and interview panels.
Manage interview logistics, confirmations, and candidate communications.
Ensure candidates receive timely updates throughout the hiring process.
Support a positive and professional candidate experience from application through onboarding.

Job Postings

Maintain and update job descriptions to ensure accuracy and alignment with role requirements
Ensure all job postings are active, current, and appropriately advertised across platforms
Close job postings in a timely manner once roles are filled

Open House & Hiring Event Management

Plan, organize, and execute recruiting open houses and hiring events
Coordinate logistics including scheduling, materials, candidate flow, and on-site support
Partner with talent acquisition partners and hiring managers to ensure events meet hiring goals

Offer & Hiring Administration

Prepare and send offer letters to candidates
Track offer status and follow up to ensure timely responses
Maintain accurate records of candidate and offer activity

Reporting

Update recruiting summaries and reports
Track key recruiting metrics (e.g., open roles, candidate pipeline, time-to-fill)
Provide insights and updates to support decision-making

Administrative Support

Support the recruiting team with day-to-day administrative tasks to improve efficiency
Maintain applicant tracking system (ADP) data accuracy
Ensure all recruitment documentation is complete and compliant

Qualifications:

1–3 years of experience in recruiting, talent acquisition, HR, or administrative support
Strong organizational and time management skills
Excellent communication and interpersonal skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency with applicant tracking systems
Strong attention to detail and follow-through.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with Applicant Tracking Systems (ADP Workforce Now preferred) is a plus.
Ability to build positive relationships with candidates, hiring managers, and team members.
Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent combination of education and experience.

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